A typical business phone line, from a company like Qwest, costs a business $40 a month or $480 dollars a year. Many businesses have more than one fax line. Some larger businesses have multiple sites with multiple fax lines. If a business had 20 locations and two fax lines at each location. That’s $19,200 a year wasted. That’s not even counting the cost of maintenance, long-distance, ink, and paper.
So, why wasting this much money? We are going to give you some reasons. This will help you to understand that why you should stop using fax machine and look for other alternatives.
Ever go to the fax looking for an important document only to find five different faxes offering cruise deals? They’re a waste of ink and paper. After asking yourself, “Who falls for this crap?” you head back to your desk.
A client informs you that he just faxed over a signed agreement but when you go to retrieve said fax, it’s not there. You call your client back and verify that he has the correct fax number. He does. You have to ask your customer to resend the fax. What happened to the first fax? Somebody grabbed his or her fax and yours as well and then never bothered to return it.
Imagine if all company emails went to a central location and then you went there to retrieve them? Do you really want your coworkers to know your business?
We were all happy when fax paper started to look like printer paper but there was a corresponding increase in cost. It’s one thing to use paper when it’s an important document; it’s another when it’s fax promoting a local charity’s casino night.
When you add in all the taxes and surcharges, the cost of a business phone line can approach $50 a month. Also, phone lines from local phone companies, like Verizon, AT&T, and CenturyLink, attract third-party billing charges. If you don’t monitor your bills each month, you might end up paying for some service you don’t want and never ordered. If you’re worried about changing your phone number, you don’t have to.
a fax machine can only receive one fax at a time. To receive more than one at a time requires more phone lines, which means more cost. eFax services can receive countless faxes, all at once. Your customers won’t have to fax and refax to send you their documents.
What’s probably the number one activity after a fax is received? It has to be scanning. That’s because it’s easier to manage documents on a computer than on a filing cabinet. Save yourself the extra step. If you need a hard copy of a document, you can always print it.
Today, a $100 dollar printer has scanning capabilities, and it doesn’t take any more time to scan a document than it does to fax it.
If a business phone line runs $40 a month and a small business has between five and ten phone lines and one or two fax lines, then 10 to 20 percent of their telecom spend is related to maintaining fax lines. Eliminate the fax and optimize your telecom cost.
It’s fall when trees can get a bad rap for dumping their leaves. Try to like a tree after an hour of leaf raking. Even so, we’re better off having them around. There’s nothing more wasteful than scanning and tossing fax.
it’s one thing if you already own fax, it’s another to purchase a new machine. Purchasing a fax machine is almost as bad as purchasing a typewriter. All equipment requires maintenance at some point. Less equipment requires less maintenance – helping you to reduce your costs.
Fax and printer ink is so expensive you’d think they made it on the moon. Why not eliminate the main user of ink, your fax machine, and reduce the overall cost.
You file it in a folder, in a file cabinet, read it and throw it away or scan it and save it electronically. So you create a fire hazard, create waste or add two steps to the process of saving a document electronically.
Electronic fax (eFax) services offer virtual numbers that you can give out to people that still insist on faxing. Received faxes show up in your email inbox, where you can read, save or delete them.
Faxing has been an issue with VoIP circuits. What’s the remedy? Scanning and emailing and the use of electronic faxing services. As technology has advanced, we now have other alternatives to fax.
Stop the madness! Faxing is a waste of money and old fashioned. It’s like writing a check at the grocery store or using a typewriter. Do you want that image for your business? Be green, save a tree, toss your fax machine.